Scout Asset Tracker

Scout Asset Tracker

£20.00

Cloud-based asset management system for Scout Groups and youth organisations. Track equipment, scan barcodes, book assets in and out, capture signatures, run stock checks and manage everything securely within your own Microsoft 365 SharePoint environment.

 

Licence is for 5 Users for 2 Years

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Description

Scout Asset Tracker

Take control of your group’s equipment with the Scout Asset Tracker – a powerful, cloud-based asset management system designed specifically for Scout Groups, Youth Organisations, Community Groups, Schools and Charities.

Built on Microsoft 365 and SharePoint, the Scout Asset Tracker provides a simple way to record, track, book out and manage equipment from any device. No complex servers, no expensive software, and no technical expertise required.

Whether you’re managing tents, cooking equipment, activity gear, radios, first aid kits or event resources, Scout Asset Tracker helps you know exactly what you own, where it is, and who has it.

Key Features

Asset Management

  • Add and update assets quickly and easily
  • Store asset names, descriptions and barcode numbers
  • Upload asset photographs for easy identification
  • Edit existing assets at any time

Barcode & QR Code Support

  • Scan asset barcodes using your device camera
  • Fast asset lookup and management
  • Reduces manual entry errors

Equipment Booking

  • Book assets in and out
  • Record who has borrowed equipment
  • Capture booking dates and return dates
  • Track current asset status

Digital Signature Capture

  • Collect signatures when assets are booked out
  • Store signatures securely alongside booking records
  • Improve accountability and audit trails

Asset History

  • Full audit history of asset movements
  • View previous bookings and returns
  • Track deleted assets and deletion reasons

Stock Checking

  • Perform stock checks directly from your device
  • Quickly identify missing assets
  • Improve inventory accuracy

Email Reporting

  • Generate and email lists of booked-out equipment
  • Send reports directly to leaders, volunteers or borrowers
  • Includes asset images and details

Microsoft 365 Integration

  • Uses your own Microsoft 365 tenant
  • Data stored securely within your SharePoint environment
  • No third-party asset database
  • You remain in control of your data

Cloud Based

  • Accessible from PCs, tablets and mobile devices with a camera
  • No software installation required
  • Works wherever you have an internet connection

Simple Setup Wizard

  • Automated SharePoint site creation
  • Automatic list creation and configuration
  • Guided setup process
  • Ready to use within minutes

Included

  • Scout Asset Tracker Licence – 5 Users for 2 Years ( If you need more than 5 please contact us)
  • SharePoint Setup Wizard
  • Asset Tracking Database
  • Asset History Tracking
  • Barcode Scanning
  • Digital Signature Capture
  • Email Reporting
  • Future Updates

Requirements

  • Microsoft 365 Business, Education or Non-Profit Tenant
  • Microsoft Global Administrator account for initial setup
  • Modern web browser
  • Internet connection

Perfect For

  • Scout Groups
  • Explorer Scout Units
  • Guide Groups
  • Youth Organisations
  • Schools
  • Community Groups
  • Charities
  • Sports Clubs
  • Volunteer Organisations

Stop wondering where your equipment is and start managing your assets with confidence using Scout Asset Tracker.

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